WELCOME TO CAMP
Table of Contents
Please note that this is best viewed on a desktop.
If you have any questions, please contact Hillary any time!
Letter from the directors
Hello Kutsher's Sports Academy families!
We hope that you are as excited as we are for camp to begin. It's been another crazy year and we believe that kids continue to need camp more than ever.
Summer camp gives kids the opportunity to grow. According to the American Camp Association, some of the main benefits of camp include gaining confidence, developing social skills, making new friends, and becoming more adventurous. At KSA, campers will also grow in their sport areas.
2022 will be a summer to disconnect from technology and reconnect with friends. Your campers will have the opportunity to get outside, play their favorite sports, and enjoy some much-needed time away!
If you have any questions as we get closer to camp, feel free to reach us at any time. We are looking forward to a wonderful summer!
Hillary & Mike
109 Lake Buel Road
Great Barrington, MA. 01230
United States Postal Service:
PO Box 252
Great Barrington, MA. 01230
25 Deerwood Park Road,
Great Barrington, MA. 01230
Accessing the parent portal
CampInTouch & The Campanion App
CampInTouch and the Campanion App will be your central area for all things camp!
Before camp begins, you will want to log in to complete all the camp forms and submit your final camp payment. You can do this on a desktop using CampInTouch or on your phone using the Campanion app.
To access the parent portal from our website, click Parent Portal, Stay Connected, and CampInTouch. You will be prompted to enter your email and password. If you have not set a password, simply click the button that says “retrieve/set password”.
Once a login has been created and you have signed in, you will be taken to your dashboard (see picture below). Here, you can start exploring your CampInTouch portal!
We're also excited to introduce you to Campanion, the new mobile app we’re using to share your child’s experience at Kutsher's with you this summer. With a personalized stream of content featuring photography, regular updates from camp, and more, our hope is that Campanion makes you feel closer to your camper's experience than ever before.
To get started, follow these simple steps:
Once logged in to the portal, click here to complete camp forms
Click here to pay your final camp balance.
Completing Camp Forms
All camp forms MUST be completed prior to your camper's arrival to camp. You can see a full list of forms by clicking here.
If you have any questions or need assistance with forms, please feel free to reach us anytime.
To upload camp forms, click "Forms & Documents". Some of the forms are "paper forms" that must be printed, signed, and uploaded once complete. The remaining forms can be completed online or on your phone using the Campanion app.
Your camp balance is due on May 1, 2022. If you have not yet paid your camp balance, please do so immediately.
Kutsher's Sports Academy accepts checks, all major credit cards, and wire transfers for tuition payments. You can pay online through our parent portal. To pay your camp balance, simply log into your Camp InTouch account, scroll down and click "Financial Management," and add your credit card information. All checks can be mailed to PO Box 252, Great Barrington, MA. 01230.
The balance of the camp fee is due by May 1, 2022. A physician-authorized medical excuse is required to be considered for a refund of camp fees after May 1, 2022. If your child is at camp and needs to leave for a medical reason, the refund will be pro-rated and transferred as a credit to the following summer. We suggest taking insurance for camp if you believe this is a possibility.
Transportation to/from camp
DRIVING TO CAMP
Most campers will arrive by car with their parents/guardian. Final procedures will be sent closer to opening day. We will provide transportation from the airport for any campers arriving by plane.
We have arranged for chaperones on the JetBlue flights from Fort Lauderdale (FLL) to camp. These flights assure that your child can travel with other Florida campers and KSA staff members. We suggest families book these tickets as soon as possible.
IMPORTANT: Flight numbers and/or departure times may change. Please contact JetBlue Airlines to confirm your child’s flight is on time and ready to go.
Campers will meet one of our coaches, Billy Selwyn in front of the JetBlue arrival/departure board at Ft. Lauderdale International Airport at least one hour prior to departure. Billy will be wearing a Kutsher’s Sports Academy shirt and holding a camp sign.
We will transport your child to and from the Hartford or Westchester airport on arrival and departure day. Please contact a director if you need the chaperone’s confirmation number when booking your flight.
ALL OTHER AIRLINE TRAVEL
In order for us to arrange ground transportation for your child, book flights to and from Albany International (ALB), Hartford (BDL), Boston Logan (BOS), LaGuardia (LGA), or John F. Kennedy (JFK) airports. This will keep your child’s ground travel time to a minimum.
Please contact us after booking your flight with a copy of your e-ticket. Your airline pickup is not confirmed until we have a copy of your e-ticket.
SHIPPING LUGGAGE TO CAMP:
You may ship luggage to camp a week prior to your session. Please make sure your camper's name is clearly labeled on the luggage and notify the main office so that we can accept delivery. Camp receives deliveries from UPS and FedEx. The shipping address for luggage is 25 Deerwood Park Road, Great Barrington, MA. 01230. Luggage cannot be shipped via USPS.
Departure: Sunday, June 25, 2022
Flight Number: 1460
Departure City/Time: Fort Lauderdale (FLL), 8:45AM
Arrival City/Time: Hartford (BDL), 11:49 AM
Departure for 4-week campers:
Saturday, July 23, 2022
Flight Number: 913
Departure City/Time: White Plains (HPN), 2:31PM
Arrival City/Time: Fort Lauderdale (FLL), 5:39PM
Departure for 7-week campers:
Sunday, August 13, 2022
Flight Number: 815
Departure City/Time: White Plains (HPN), 2:59PM
Arrival City/Time: Fort Lauderdale (FLL), 5:39PM
ELECTRONIC AND INTERNET POLICY
Cell phones are NOT PERMITTED at Kutsher’s Sports Academy. All phones brought to camp must be turned in to the front office. They will be returned to campers on pick-up day.
Campers are not allowed to bring computers, DVD players, iPod Touches, or any device that allows for texting or
internet access. These items will be confiscated and locked in our office until the last day of camp.
As a general rule, if your electronic device has a screen you should not bring it to camp. MP3 Players, iPod Shuffles, and cameras are allowed in camp at the discretion of a parent. Kutsher’s Sports Academy does not assume responsibility for these items.
There are no phone calls permitted during the first week of your child’s stay at KSA. This allows your camper to adjust to the camp environment and fully settle into their routine. After the first week, phone calls will be scheduled. Parents will receive an email with their scheduled phone-call time.
Campers love to receive mail. Positive, supportive letters let your camper hear from you in a constructive way. Please remember to include your child's name and bunk on all mail sent to camp.
If you would like your camper to write home, please send pre-addressed envelopes (with stamps), stationery and writing supplies. To purchase fun camp stationery through our online camp store, click here.
Campers are allowed to receive packages. However, we do not allow outside food on camp.
KSA now has a very convenient in-house emailing system that works in conjunction with your Camp InTouch Parent Portal. By purchasing “Camp Stamps” you may send a letter electronically to your camper that will be delivered directly to them. The“Bunk Note” will be printed out like snail mail. You can also choose to have your camper write you a handwritten response. Once these are given to our staff, they will be scanned and sent directly to your email.
1. Go to www.ksa.camp
2. Click Parent Portal from the menu. Click the Camp InTouch button and log in using your personal user name and password. If you have not set up your user name or password or you have forgotten this information, just email email@example.com and we will reset your account and send you a new login!
3. Once you have logged in you will see our virtual KSA camp Dashboard. Scroll down to where it says Online Community and beneath that, you will see an icon labeled EMAIL.
4. Once you have clicked through the Email icon, the system will guide you through the process of purchasing CampStamps. By purchasing CampStamps, you will be able to send your camper emails as frequently as you’d like throughout the session. Each email uses a certain number of CampStamps based on the selections that you make. Standard emails without add-ons (eg Stationery, Smart Words, and Sudoku) use 1 CampStamp. Once you have purchased CampStamps, you will also be able to gift them to a guest if you wish (ex: grandparents).
Photographs are posted daily on Camp InTouch as a wonderful way for you to feel connected to your camper throughout their stay with us!
To access photos, follow the same steps as you would to send an email, but this time, choose photos. Through your portal, you can mark favorites, view, and share photos of your camper. Click the icon below each photo to do any of these functions. All of the photos you view online are available for purchase as prints, high-resolution digital downloads, or gift items such as t-shirts, calendars, or mousepads.
We also encourage parents to connect with us on social media outlets. We will post fun updates exclusively on Facebook or Instagram.
Communicating with your camper
Online medical forms must be completed two weeks prior to your camper's arrival on camp. This allows our nursing staff ample time to review each camper’s file. Some forms are online only and some require a physician’s signature. Please click here for a full list of the forms that you must complete. Our forms checklist can also be found in your parent portal.
We use Camp Meds for all prescriptions. Our policy and procedure for dispensing and administering medicine require camp families to have ALL of their child’s medicine dispensed by CampMeds and sent to camp prior to their arrival.
CampMeds will fill:
1. Prescription medication in pill form (daily and “as needed”)
2. Prescription medication in liquid form (daily and “as needed”)
3. Prescription nose sprays, eye/ear drops, inhalers, and creams/ointments
4. Non-prescription items (OTC) such as allergy medication (daily and “as needed”)
5. Vitamins (for specialty vitamins/supplements, email CampMeds to confirm that they
The exceptions are: Epi-pens, Accutane, growth hormone, insulin, injections, birth control pills.
* There is no need to have CampMeds dispense typical OTC items. Please see the CampMeds document in your parent portal for more information about CampMeds!
COMMUNICATION IN THE EVENT OF ILLNESS/INJURY
Kutsher’s Sports Academy strives to provide the highest level of safety and medical care. Care is managed by our 24 hour on-site nursing staff and counselors who have been trained in First Aid and CPR. In the event that your camper should become ill or injured during their stay at camp, here are our communication procedures:
If your camper comes to the health center with a minor injury or illness, (i.e. laceration, scrape, sprain,
headache, sore throat, nausea, etc.,) we will provide the necessary medical care and allow him/
her to continue their activities at camp without interruption. In this instance, we will monitor the
situation and provide follow-up care as necessary.
In the event of a more significant illness or injury, (i.e. prescription of antibiotics, fractures,
evaluation by a specialist, or an overnight stay in the health center,) we will contact you as early as
possible. Please note that you will likely be contacted by one of our medical staff members as
they are most familiar with the situation. You can also speak to a director at any time.
TICKS AND OTHER BUGS
Camp is in the woods! Our campers' safety is our top priority, so here are a few tips to help ensure a safe and fun summer for everyone. We do not allow food in the bunks as it can attract animals. Any food that is sent with packages will be discarded.
We do have mosquitos and we recommend sending your campers with bug spray. Our counselors and coaches will make sure your camper applies the repellent when necessary.
Ticks and bed bugs are also common in a camp environment. Campers will be educated during orientation about spotting ticks and how to properly respond. We want all our families to know that KSA has taken appropriate preventative measures and has procedures in place to deal with any potential issues involving bed bugs. While rare, we take this very seriously so we ask that all parents take precautions as well to ensure that bed bugs aren’t brought into the camp.
Due to the increased incidence of head lice in the school systems, we strongly advise that you ask your physician to check your camper for any indication of the condition. We ask that all parents check their children during the month of June, including a final check on departure day. We will check all campers and staff for head lice upon their arrival to camp. Campers and counselors will not be allowed in bunks until they have been checked for lice. We will immediately notify any camper’s parents if head lice are discovered. You will be financially responsible for the treatment and your camper will not be allowed in the bunk until they have been treated.
You can stay up to date with our Covid-19 policies by clicking here.
Medical & health information
Emotionally preparing for camp.
For many of our families, homesickness is the number one concern when adjusting to life at camp. It is important to remember that homesickness is a normal feeling. According to the American Camp Association, “it is the natural result of separating from home and loved ones.”
Here are some tips from the American Camp Association to help you prepare for the summer:
Never say, “If you feel homesick, I’ll come and get you.” This conveys a message of doubt and pity that undermines children’s confidence and independence. Pick-up deals become mental crutches and self-fulfilling prophecies for children as soon as they arrive at camp.
Discuss what camp will be like well before your child leaves, acknowledging feelings; consider role-playing anticipated camp situations.
Send a letter to your child before camp begins so they will have a letter waiting for them.
Allow your child to pack a favorite stuffed animal and/or picture so that your child will have a reminder of home.
Probe for Positives, Not Negatives! When talking with your child ask him/her for positive experiences, stories, and events.
Camp Uniform and Packing List
A uniform bundle is required for new campers. While we do not require campers to wear a uniform on camp, we will require them for special event days. They will need their reversible pinny during camp elective periods.
You can purchase a camp bundle by clicking here. You must place your order before May 1, 2022.
You can download our packing list by clicking here.
Laundry is done once per week on camp grounds. For a five dollar charge, we will supply each camper with a special laundry bag that conforms with our machines.
WELCOME TO CAMP BINGO!
YOU MUST CHECK OFF ALL ITEMS TO WIN!
Complete all medical forms in your parent portal.
Download the Campanion App!
Schedule your camper's physical appointment with their physician.
Visit everythingcamper.com to purchase a camp bundle.
Leave valuables at home, including electronics.
Register for CampMeds (if your child takes medication).
Follow us on social media.
Send your child a bunknote or letter
Look out for Covid updates!